Job Vacancy: ESCoE Centre Administrator


Job Vacancy: ESCoE Centre Administrator

Centre Administrator

Economic Statistics Centre of Excellence (ESCoE)

The National Institute of Economic and Social Research (NIESR) is Britain’s longest established independent economic and social research institute.  It specialises in high quality academic research, relevant to the economic and social forces affecting people’s lives.  The Economic Statistics Centre of Excellence (ESCoE), a research centre hosted at NIESR, is looking to recruit a Centre Administrator to help with the administration of this research centre.

ESCoE is a research centre funded primarily by the Office for National Statistics (ONS). The Centre conducts research that addresses the challenges of measuring the modern economy and provides an environment for the development of a wider research community with skills and research experience in economic statistics. The Centre is led by NIESR and benefits from close collaboration with its partner institutions.

Role and Responsibilities

The role is a key one for the Centre, providing support primarily to the Centre Directors in relation to all the main areas of the Centre’s work.  You will be responsible for the day-to-day administration of the Centre. You will need to communicate effectively and develop efficient systems and procedures to support the many activities underway.

This form summarises the purpose of the job and lists its key tasks. It is not a definitive list of all the tasks to be undertaken as those can be varied from time to time at the discretion of NIESR and the Centre Directors in consultation with the postholder.

Project Administration

  • Ensuring invoices, fees, and expense claims are checked for accuracy and completeness, prior to authorisation and submission to NIESR’s finance team.
  • Communication and negotiating with NIESR staff and external contractors as to the submission of acceptable claims.
  • Be familiar with financial regulations, procedures and policies at NIESR and ONS, and ensure these are adhered to.

Communication and External Liaison

  • Liaising with external partners and Centre stakeholders, including officials in ONS, government departments and international agencies at working level.
  • Assist in organising Centre conference and seminar logistics.
  • Assist in organising Centre visits from our international networks and secondments.
  • Maintaining reporting requirements to ONS, including providing the Directors and ONS liaison staff information on different performance indicators.

Staffing Support

  • Ensuring appropriate processes are in place and adhered to in relation to
    induction for new staff and visitors at the Centre.
  • Managing the Centre’s accommodation and equipment needs in liaison with the appropriate NIESR staff, ensuring that new and existing members of staff, as well as visitors, are catered for.
  • Ensuring staff profiles of research and consultancy activity are maintained, including providing support for colleagues to ensure that relevant material and information for assessment activities is recorded.

General Responsibilities

  • Instigating and maintaining accurate and effective administrative systems within
    the Centre, including both paper and computerised filing systems.
  • Servicing committees, including the Centre Management Team and Advisory Board as required, including drafting agendas, collating and distributing papers, taking minutes and
    ensuring that all follow-up action is undertaken.
  • Undertaking general clerical and other such duties, including diary management.

Selection Criteria

The ideal candidate will have:

  • Strong organisational, prioritisation and time management skills with the ability to manage multiple tasks.
  • Be able to work accurately under pressure, independently with limited guidance and as part of a team.
  • Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of staff.
  • Flexible, resilient, and comfortable working within a changing environment with a willingness to initiative/embrace/implement process improvements.
  • Ability to think on your feet combined with practical problem solving skills.
  • A proactive, self-starting, and enthusiastic nature with the ability to drive work forward to completion.
  • Excellent interpersonal skills, warm, professional and confident manner.
  • Sound knowledge of Outlook, Word, Powerpoint and Excel.
  • Excellent record keeping skills, a high degree of accuracy in your work and the proven ability to pay close attention to detail.

The post is a full-time role with a salary of between £27,000 to £33,000, depending on qualifications and experience.

How to apply

To apply please send a CV (with the names of two referees) and covering letter explaining your suitability and interest in this post to  Emailed applications should include the subject line ‘[Your Name] ESCoE Centre Administrator’.

Closing date for applications is 12pm Monday 25th June with interviews expected to take place w/c 2nd July.