We are committed to safeguarding the privacy of our website visitors and all stakeholders; this policy sets out how we will treat your personal information.

1. What information do we collect?

We do not share any of our contacts information with other organisations and only use it to inform our stakeholders and other interested parties about our work. We do not generally engage in the email marketing of services, and any information emails we send have an “unsubscribe” option. At our offices we do not require any personal information in order for visitors to use our guest Wifi while they are on the premises, and the Wifi does not connect with our IT network.

We may collect, store and use the following kinds of personal information:

During the period of the Covid 19 lockdown, we will be using Zoom to broadcast our webinar series and other events. These events will be recorded and made public on our website and on our social media platforms for the purposes of promoting research activities. A list of those registering for these events will be held for reporting purposes.

2. Cookies

A cookie consists of information sent by a web server to a web browser and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Cookie Name Purpose
Session cookie SESS<…> When required, cookies beginning with ‘SESS’ are used to track an individual’s persistent status, such as whether they are logged in.
Google analytics _utma_utmb_utmc_utmz These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
JavaScript has_js We use this cookie to track which browsers are capable of processing JavaScript. JavaScript is a scripting language which provides enhanced interactivity and visual effects.
Cookie acceptance cookied-agreed-en This cookie is used to record if a user has accepted the use of cookies on this website.

3. Using your personal information

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

We will not provide your personal information to any third parties for the purpose of direct marketing.

4. Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

Except as provided in this privacy policy, we will not provide your information to third parties.

5. Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

The ESCoE is hosted at the National Institute of Economic and Social Research (NIESR). Data held at NIESR is kept in a protected IT environment, in line with the requirements of ISO 27001 on Information Security (for which NIESR is accredited) and the requirements of Cyber Essentials (for which NIESR is also accredited).  NIESR is registered with the Information Commissioner’s Office (ICO): registration number Z4953990.

The shared data drives on the NIESR server are accessible only to staff who require access to them for NIESR related work, and data are deleted once the work has been completed. We also have a disposal policy for records of former staff, interviewees and other visitors to our offices.

You are entitled to view, amend, or delete any personal information that we hold about you. Please email your request to NIESR’s Data Protection Officer – Sally Jacob: dataprotectionofficer@niesr.ac.uk

Data security breaches are prevented by stringent Data Security Procedures practiced by NIESR and stakeholders. Any data breach detected is notified within 72 hours to ICO and the individual/s as per GDPR Guidelines.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential..

6. Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website.  You should check this page occasionally to ensure you are happy with any changes.

7. Your rights

You may instruct us to provide you with any personal information we hold about you.  Provision of such information will be subject to the supply of appropriate evidence of your identity.

You may instruct us not to process your personal information for marketing purposes by email at any time.  In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.

8. Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

9. Recruitment

What information we may collect

Why we collect and process this information and how we will use it

Lawful basis for processing this information

How long we keep your information

Privacy Policy updated: 28th May 2020